April 2005
Meeting Minutes

Preserve open space
Davie, Florida

Minutes-April 2005

April 4, 2005

Meeting Called to Order at 7:20 p.m. at Robbins Lodge.

Approval of Minutes for March 22, 2005, postponed until April 12 meeting

Treasurer’s Report postponed until April 12 meeting. Treasurer Segal out of town.

Attendees did self introduction and new attendees were welcomed. Mr. and Mrs. Chandler indicated their interest was for a parcel of land to be acquired in the Town for a wildlife habitat and a possible treatment facility for sick and injured wildlife.

Committee reports were postponed until future meetings.

DISCUSSIONS: Status of Sigars property was discussed. A meeting of representatives of DALT and the Sigar family will be scheduled in the near future.

Fred Segal had received contradictory comments by email from the board members regarding the by-laws so he delayed sending the draft until they could be discussed at the April 12 meeting.

Judy Paul and Fred Segal met with representatives of the TPL in Tallahassee and were informed that the TPL policy would not allow the TPL to apply for grants on our behalf.

Ft. Lauderdale Art Institute student Cherrielet Pasia was in attendance and the members discussed with her some minor changes in the one of the designs. The artwork for the letterhead, business cards and the logo will be sent to Chairman Linda Greck for our use following the April 12 meeting provided there are no further changes to be made. Further discussion on the brochure will take place in the future. DALT expressed their gratitude to Cherrielet for her thoughtfulness and detail in designing a very attractive and representative logo.

New attendees were urged to become involved in DALT and give their support as paid members and participate in future meetings.

Meeting adjourned 8:30 p.m.

April 12, 2005

Meeting called to order 12:15 p.m. at Community Room Town Hall

Minutes approved as submitted for March 22 and April 4

Motion approved to add to the bylaws in the Article X – Distribution of Assets upon Dissolution - …….. all assets will go to another land trust that is exempt under 501c3 of the Internal Revenue Service Code of 1986” to be chosen by the Board of Directors at the time of dissolution.

Motion approved to amend the Articles of Incorporation. A dissolution clause reading as follows will be added to the current Articles.

If the Davie Area Land Trust dissolves, all assets will go to another land trust that is exempt under 501c3 of the Internal Revenue Service Code of 1986 to be chosen by the Board of Directors at the time of dissolution. The chosen trust will be consistent with the goals and by-laws of the Davie Area Land Trust, including the provision that assets upon dissolution are to go to another land trust consistent with the original.

Fred Segal will contact the CPA filing for our 501c3 status to see if the minutes amending the Articles of Incorporation will serve as evidence to proceed with the filing. If not, submission to the CPA will be delayed until the amended Articles can be sent to Florida Secretary of State and a copy of the amended Articles as recorded with the State can be sent to the CPA. The adopted bylaws will also be forwarded to the CPA.

Treasurer Fred Segal reported the bank balance at $3,730.94 with a $500 check outstanding. He is in the process of setting up a computer program for the finances and a membership database.

The attendees reviewed the ‘welcome/thank you letter’ and accepted it in its’ form. The signature will be that of the Chairman of the Board. The letter will include an email address in the body of gotland@davielandtrust.com.

Discussion was held regarding the selected sample artwork from the Ft. Lauderdale Art Institute; specifically, details of the letterhead, envelopes and business cards to be printed soon.

Motion approved to adopt the business card with a border, letterhead with watermark, an envelope without a watermark, and a black and white version of the logo with a black outline around the “D” .

Motion approved the draft of a press release prepared by Chair Linda Greck.

April 26, 2005

Meeting called to order by Chairman Greck at 12:10 p.m. Community Room at Town Hall

Minutes approved for April 12, 2005. An additional procedure for the minutes will be to mark as draft those submitted to the Board and mark approved when sent to the public.

Treasurer’s report postponed until May 2.

Committee Updates:

  • Projects: Sigars property reportedly on the market for sale and DALT is interested in still actively pursuing a way to preserve at least the stand of trees. A database of current property owners with agriculture exemptions was supplied by Julie Aitken. DALT will prepare a letter to go to these property owners to make them aware of DALT and solicit membership, interest in conservation easements, donations, volunteer time, etc.
  • Public Relations: A press release was sent to various media announcing the election of a Board of Directors and Officers. Doris Monier contacted Broward County regarding “Thanks for the Environment Day” in November and expressed a desire for DALT to participate with a booth or display. Also initial inquiry was made regarding “Water Matters Day” next spring. There is a $300 fee for participation but inquiries will be made for possible waiver for a not-for-profit organization.
  • Finance: The committee will prepare a list of possible sources for grants and obtain applications in preparation of the receipt of the 501c3 status.
  • Membership: The draft of the letter for Honorary Board members was not received by Board members by email and will be resent.

Gainesville seminar materials have still not been received. Inquiry will be made for availability of those promised.

Open Space Bond referendum will be on the next town council agenda for the 1st reading as to the wording.

Logo artwork was discussed. The disk has been received from the Ft. Lauderdale Art Institute student for DALT use. Discussion was held regarding the use of the watermark on the envelopes. The post office will be consulted for possibility of use. A decision on a printing vendor and bumper stickers was postponed until a future meeting.

Website discussion regarding the new look provided by Michael Bartlett and possible changes to be made.

Agenda for Monday, May 2 meeting was set.

Meeting adjourned at 1:30 p.m.

Respectively submitted by ________________________________Joyce Steward, Secretary